Financial Institution Strengthens Data Security Posture
How a leading financial institution leveraged Infotechtion to discover, classify and protect sensitive data across their enterprise.
Read Case StudyData Archiving
Secure Your Legacy: Intelligent Data Archiving for a Post-AI World
Protecting high-value data from breaches, storage bloat, and AI sprawl. Move your critical-but-inactive information into a secure, governed environment, available for compliance and legal needs, accessible only to authorized users and processes.
Overview
Intelligent Identification & Tiering
Stop paying for premium storage for data you don't use. Infotechtion's discovery engine analyzes "Last Accessed" dates and contextual business value to identify candidates for archiving. We automate the movement of this data from expensive "Hot" storage to secure "Cold" storage, ensuring the transition is seamless and policy-driven.
Automated Movement
MigrationPolicy-based migration from M365, File Shares, and Databases into regulatory compliant archives.
Hot Storage
Archive Vault
M365 SharePointAll SitesArchived
File Shares (NAS)FinanceArchived
Azure SQL DBLegacy AppsIn Progress
OneDrive UsersDepartedQueued
Metadata Enrichment
TaggingEvery archived file is tagged with its origin, owner, and retention period.
Version Management
VersionsEvery data version is captured and archived with full history tracking.
v3.2Current
v3.1Archived
v3.0Archived
v2.8Archived
AI Firewall
The "AI Firewall" & Access Restricted Vaults
If a human doesn't need it daily, an AI shouldn't see it unauthorized. Our solution creates a "governed vault" for your archived data. Access is strictly on a 'need to know' basis to humans and AI indexing agents like Microsoft 365 Copilot or Google Gemini.
Security
Permission Scrubbing
Automatically resets permissions to "Authorized Only" upon archive. Every access is logged and auditable.
EveryoneFull Access
Auth OnlyRestricted
AI Shield
AI-Invisibility
Protects sensitive IP from being ingested into LLM training sets.
Audit
Permissions Audit
Maintains 'who had access' before archive when required for re-hydration to original hot storage.
14:32Access revokedGuest Users
14:31Permissions loggedAll Users
14:30Archive initiatedSystem
14:28Scan completeDiscovery
Preservation & Retrieval
Defensible Preservation & Quick Retrieval
Archived doesn't mean lost. When legal or compliance teams need data, they need it now. Infotechtion provides a unified search interface for authorized users to retrieve archived records in minutes. Every retrieval is logged, ensuring a complete audit trail.
Legal
Legal Hold Integration
Automatically prevents archived data from being deleted if it becomes relevant to a legal matter.
Data Archived
Legal Hold Applied
Deletion Blocked
Integrity
WORM Verification
Write Once, Read Many technology ensures archived records cannot be tampered with.
Sealed
Sealed
Sealed
Writing
Retrieval
Instant Search
Unified search interface for authorized users to retrieve archived records in minutes.
Q4_Contract_Final.pdf
Q4_Amendment_v2.docx
Q4_NDA_Signed.pdf
Risks Addressed
Automated Data Archiving & Isolation at Scale
While security and AI are the modern drivers, several critical "hidden" data organizational scenarios necessitate a robust archiving strategy, including storage costs, long term data preservation, platform retirement, mergers and acquisitions.
The "AI Leakage" Risk
- Authorized and explicit access to LLMs, agents and Copilots archived data which may contain long term corporate memory, intellectual property and secrets.
- Stay AI audit ready with clear tracking of retention and archival enforcement, clean datasets with improved AI accuracy.
- Preserve historic data from acquired / divested companies with governance around accessibility of curated data to AI.
Operational & Performance Drag
- Save 10X on exponentially rising cloud storage and backup costs with archiving.
- Control the ever-growing "blast radius" of a potential breach by automated archival of data based on rules.
- Protect Sensitive "cold" data sitting on unsecured drives by archiving, supported by Infotechtion portal for self-service access request workflows.
Regulatory & Legal Exposure
- Reduce your eDiscovery costs by 20X, shift from "keep everything" mindset to "Keep what you need, delete what you don't".
- Privacy compliance by automated deletion demonstrating compliance to "Right to erasure".
- Long term activity audit retention, supporting legal and regulatory compliance to demonstrate policy driven disposition.
Case Studies
Real-World Success Stories
UK Insurance Provider Powers AI Adoption with Infotechtion
How a leading UK insurance provider transformed their data governance to enable secure and compliant AI adoption.
Read Case StudyReady to secure your legacy data?
See Infotechtion Data Archival supported by archival and storage cost optimization strategy for digital data.