Financial Institution Strengthens Data Security Posture
How a leading financial institution leveraged Infotechtion to discover, classify and protect sensitive data across their enterprise.
Read case studyRecords Management
Future-Proof Your Records.Automated Lifecycle Governance of Digital and Physical Records.
In an era of hyper-regulation and AI-driven threats, manual records management is no longer a viable strategy. It is a security breach waiting to happen. Infotechtion's Records Lifecycle Governance solution transforms your records from a static liability into a dynamic, compliant asset.
Overview
Data-Driven Retention Rules Aligned With Your Policies
Translate complex legal and business requirements into actionable metadata-driven retention rules. Connect your global retention schedule directly to your data estate. This solution is part of the Infotechtion Data and AI Posture Governance platform. It helps enterprises gain one continuous view of sensitive-data and AI risk across their entire estate — on and off the Microsoft cloud — with the controls needed to prioritize, remediate, and reduce risk.
Retention Policy Engine
GovernanceConnect your global retention schedule directly to your data estate, whether it's in Microsoft 365, AWS, Confluence or legacy on-premises systems.
PolicySourceRetentionStatus
Financial RecordsSharePoint7 YearsActive
HR ContractsOneDrive10 YearsActive
Marketing AssetsTeams3 YearsReview
Legal HoldsExchangeIndefiniteHold
Client RecordsAWS S35 YearsActive
Board MinutesConfluencePermanentActive
Owner Review Workflows
AutomationEnforce data retention policies with integrated data owner review, automated quarantine and archival workflows.
Identify
Review
Quarantine
Archive
Compliance Insights
AnalyticsSurface retention violations, obsolete and over-retained records with sensitive data. Risk-focused compliance recommendations.
Risk ↓ 40%Auto-remediated
Full Lifecycle
Manage the Full Lifecycle of Sensitive Data
Retention applied automatically based on the 'business purpose', 'legal and regulatory compliance' requirements.
CreateRetainArchiveDispose
Automated Retention
Retention applied automatically based on the business purpose, legal and regulatory compliance requirements.
Violation Detection
Surface retention violations, obsolete and over-retained records with sensitive data.
Risk-Focused Insights
Data Compliance insights and recommendations focussed on risk reduction.
Remediation
Execute Defensible Deletion & Remediation
A comprehensive audit of data over its lifecycle supported by deletion evidence aligned with regulatory requirements.
Audit
Lifecycle Audit Trail
Data deletion integrated with native system controls like Microsoft Purview DLM for M365, BOX retention policy assignments, Azure storage lifecycle policies and more.
Created
Classified
Retained
Reviewed
Deleted
Integration
Legal Hold & DSAR
Integration with Legal hold and DSAR solutions like Microsoft Purview eDiscovery to suspend - resume retention.
eDiscovery HoldSuspended
DSAR RequestProcessing
Retention ResumedComplete
Platforms
Native System Controls
Integrated with Microsoft Purview DLM, BOX, Azure Storage and more.
M365 Purview
BOX
Azure Storage
AWS S3
Data Minimization
Clean Data is Secure Data
Data Minimization rules integrated into your core governance strategy, transform your data from a mounting liability into a streamlined asset.
Reduce Breach Impact
If the data isn't there, it can't be stolen.
Optimize AI ROI
Better intelligence starts with cleaner inputs.
Proven Compliance
Defensible proof that you only keep what is necessary.
The Privacy Trap
AI Liability & AI Act
The Breach Multiplier
Automated deletion of expired Personal / Sensitive personal data with defensible audit.
Automated removal of cluttered, outdated or "toxic" personal sensitive data from AI access.
Anonymization of your sensitive data ensuring if a "bad actor" gains access, there is simply nothing of value left to steal.
Privacy compliance by design for unstructured data stores, which are often breeding grounds for non-compliance.
AI usage analytics continuously monitoring access to privacy sensitive data and alerting to your SIEM solutions.
Prioritized deletion of "dark data" on compromised servers / data stores.
Privacy compliance posture insights across your data estate, removing the chaos by prioritizing definitive risks and remediated actions.
Automated labeling built for several petabytes, seamless integration with Microsoft Purview labels where privacy sensitive data is still required and needs protection.
Integration with security solutions like Microsoft Purview, Sentinel, Splunk to enable DSAR, eDiscovery and security operations workflows.
Automated labeling built for several petabytes, seamless integration with Microsoft Purview labels where privacy sensitive data is still required and needs protection.
Ready to shrink your attack surface?
Data minimization solution moves you beyond "keep everything" to a "purpose-built" data estate.
Case Studies
Real-World Success Stories
UK Insurance Provider Powers AI Adoption with Infotechtion
How a leading UK insurance provider transformed their data governance to enable secure and compliant AI adoption.
Read case study